February 2023 Progress Update
A rendering of the new HollyVille space
Since the last Renew ’22 update in the November View, the Board of Directors, Renew ’22 Board Committee and Management have continued to make significant progress on the planning phase of the project. We are happy to report that the project remains on schedule and on budget. Consultation with key stakeholders, such as the M’DAC (Member Design Advisory Committee) continues as we work toward completing the detailed design phase of Phase Two (food and beverage). In terms of Phase One (youth and admin), detailed design was finalized in December and the plan is currently going through the permitting process at the District of West Vancouver. Pending permit approval, Phase One is scheduled to start mid-late April with completion in late 2023.
A rendering of the new play structure in HollyVille
Phase Two Construction Management Selection Process
On November 24, 2022 a Request for Proposal (RFP) was issued for Pre-Construction Services for Renew ’22.
Five construction management firms were invited to submit proposals who had proven experience in successfully delivering similar projects.
After our Project Manager’s evaluation of the RFPs, it was recommended that two companies be short listed for interviews. On January 11, 2023, the Renew ’22 Board Committee, hcma (Prime Consultant), MAKE, and HCC Management interviewed both firms.
We are proud to announce that Heatherbrae Builders is the company that has been awarded the pre-construction services contract for Renew ’22 Phase Two. Heatherbrae Builders was selected for a number of reasons, including, but not limited to:
• Direct relevant work experience, including the Arbutus Club
• Competitive pricing
• Depth of talent within organization
• Significant experience working in operational and occupied facilities
• Strong Project Management Team
• Strong relationship with subcontractors and ability to utilize 200+ in-house trades people
• Strong internal cost estimating team
A rendering of the new children’s program area, replacing the current “Studio”
About Heatherbrae
A rendering of the new Children’s area vestibule, with entrances to the new HollyVille and youth rooms.
Heatherbrae Builders is a BC owned and operated corporation that was founded in 1989. Today, the Heatherbrae team brings over 100 years of experience in construction management and general contracting, with a strong commitment to service and quality. Heatherbrae has been responsible for building a variety of institutional, commercial and residential projects throughout the province of British Columbia. These projects include schools, community and recreation centers, theaters, galleries, hospitals, aquatic centres, research facilities, office buildings, low and high-rise buildings and rehabilitation of heritage structures. As a result of running large-scale complex projects, Heatherbrae has gained significant experience in the areas of phased and accelerated scheduling, cost control, working with occupied spaces and risk management.
Relevant Project Experience Includes: Arbutus Club, Marine Drive Golf Club, UBC Tennis Centre, Newton Recreation Centre, South Surrey Recreation Centre, Royal Vancouver Yacht Club, Guilford Recreation Centre and UBC Aquatic Centre.
Other Project Experience Includes: Collingwood School, Queen Mary Elementary School, Queen Elizabeth Theatre, Whistler Sliding Centre, Telus World of Science.
Upcoming Renew ‘22 Project Milestones:
• End of February - Tender process for General Contractor for Phase One initiated
• March – Completion of Phase Two detailed design
• End of April – Permitting application process commences for Phase Two
Floor plan for Hollyville new outdoor play area. Adventure awaits as you enter into the world of imagination at our new play area. Climb, slide, and explore in a safe and exciting environment designed for kids of all ages.
Upcoming Construction and Anticipated Closures Impacting Members
Construction for Phase One (youth and admin) is scheduled to commence in mid-late April. Simultaneously, We will be continuing progress on the Club’s Corridor Improvement Project. The two projects are being dovetailed to minimize construction time, costs and impacts on the Membership. The Corridor Improvement Project entails improvements to the main second floor corridor along the badminton gym and squash centre. To accommodate construction for these projects, Members can anticipate the following closures and temporary relocation of facilities:
• February 17: Club Lounge closed until completion of Renew ‘22.
• March 9: Administration/Food and Beverage Offices temporarily relocated to Club Lounge.
• March 9: Current Administration offices permanently closed for demolition and construction of new Childcare and Youth spaces included in Renew ‘22 Phase One.
• April 13: Hockey, Figure Skating and Squash Offices temporarily relocated to Club Lounge.
• April 24* – November 2023: Administration Hallway and Squash Entrance closed for completion of Renew ‘22 Phase One and Phase Two of the Corridor Improvement Project.
• April 24* - November 2023: E-Sports Lounge closed.
*Pending permits
Floorplan for the new children’s area, including HollyVille and the exterior playground
Reminder
Management will be working with the construction team to solidify flow of traffic throughout building to accommodate the above closures. All closures and impacts to Members will be communicated with as much advance warning as possible.
Hollyville, the Studio, Youth Lounge and the Turf will remain open during Phase One construction. Programs and services will be relocated to their new home when Phase One construction is complete.
Renew ’22 Communication Reminder
Any communication sent to the Membership regarding Renew ’22 can be found online at renew22.ca. If you have any questions please do not hesitate to use the “You Speak, We Listen” feature on the Hollyburn App or contact Kathryn Cowden (kcowden@hollyburn.org) or Gavin Hamblin (ghamblin@hollyburn.org).